Office of Student Data and Registrar

Office of Student Data and Registrar

The Office of Student Data and Registrar maintains the integrity of student records and and helps ensure students understand the policies and procedures governing participation in academic coursework at St. Thomas. Our responsibilities include managing course registration, recording grades, providing transcripts, overseeing degree conferral and assisting visiting and non-degree seeking students with course enrollment.

Common Requests:

Not sure where to go or who to contact? See our Frequently Asked Questions for information about where to register for classes, view your grades and more.

Resources and Forms

Resource	Description
Academic Calendars (and Final Exam Schedule)	Important dates like mid-term and final grade deadlines and the final exam schedule.
Academic Catalogs	See detailed information for each area of study, including program requirements and academic policies.
ACTC Exchange Course Registration	Find resources about taking classes at Associated Colleges of the Twin Cities (ACTC).
Address Change	Formally update your mailing address in your student record.
	See detailed information about all courses offered by the University of St. Thomas, including class dates and meeting times, size of class, course numbers and requirements met.
Deceased Student Records Policy	Policy for records request for a deceased student.
Diploma Replacement Request	See detailed information on how to request a replacement diploma.
Enrollment Verification	See detailed information on how to access enrollment verification letters from the National Student Clearinghouse.
FERPA (Records Privacy) Information	Learn how the University of St. Thomas adheres to the Family Educational Rights and Privacy Act of 1974.
Forms For Students	Find the necessary forms for your records, registration, and scheduling needs.
Graduation Information	General guidance concerning when you can expect your official degree to be awarded and your diploma(s) to be mailed.
Military Benefits	Find information on your Veterans Affairs (VA) education benefits.
Name Change (Legal and/or Preferred Name)	Find information about changing your legal name on record or your preferred first name used for internal St. Thomas systems.
Non-Degree Registration	Find important registration and policy information for taking St. Thomas classes as a non-degree-seeking student.
Parent-On-Campus Program	Tuition benefit available to parents of full-time degree-seeking undergraduate students. Limitations apply.
Proxy Records Access	Find information for granting third parties (parents, guardians, etc) limited access to student records.
Re-Enrollment Information	Find information about how to re-enroll at St. Thomas if you had been previously enrolled.
Transcript Request	Request your official transcript online.
Transferring Credit	Learn how your previous college credit can transfer to the University of St. Thomas.

How Do I...

Frequently Asked Questions

Register for classes?

Degree-seeking students register using .
Non-degree seeking students must fill out non-degree paperwork.
Review you may encounter while registering.

Register through the ACTC Program?

St. Thomas students should complete the ACTC form and return it to our office.
All other ACTC students should contact their registrar's office.

Re-Enroll after withdrawing?

Undergraduate students contact Academic Counseling & Support.
Graduate students contact your graduate school.

Log into Murphy Online?

If you have forgotten your username or password, contact the .

Know when I can register?

You can view your time ticket in > Student Services > Registration > Registration Status > Select the Term

Know who my advisor is?

You can view your advisor in > Student Services > Student Records > Degree Evaluation

View the Course Catalog?

You can view the current catalog or past catalogs by year.

View current course offerings?

View current courses on , which refreshes every 24 hours.
will display the most up-to-date course information.

Drop or withdraw from a course and/or section?

You may use until the last day to drop online. After that date, you must use the Add/Drop Form.

Know how the refund schedule for withdrawing from a course?

The Business Office lists the refund schedule and can answer any questions you have.

See my class schedule?

You can view your schedule in > Student Services > Registration > Student Summary Schedule.

Waitlist for a course?

Log in to and select Add or Drop course. Enter the CRN of the course. If the course has a waitlist available, the option will be displayed.
Please review the for more details about waitlist rules, notifications and exceptions.

Register for a course with a prerequisite?

If you do not fulfill the prerequisite, speak to the instructor and/or department of the course.

Get my registration hold removed?

View any hold(s) on > Student Information > Registration > Registration Status.
Contact the appropriate office to discuss your hold.

Take a course as pass/fail?

Fill out our pass/fail form. The academic calendar notes the last day to declare pass/fail.

Audit a class?

Fill out our audit form and get it signed by the instructor.

Register for an independent study?

Fill out our independent study form and work with the instructor and chair of the department.

Take a graduate class as an undergraduate?

An undergraduate student may register for a graduate course with the approval of the chair of the undergrad department, the dean of the school, and chair of the graduate department. Collect all the signatures via an Add/Drop Form and submit it to the Office of Student Data & Registrar.

Take an undergraduate class as a graduate student?

A graduate student may register for an undergraduate course 5 days prior to the start of the term in which the course is held. Please contact your graduate department for more details.

Exceed the maximum course load?

Contact Academic Counseling.

Repeat an undergraduate course?

Contact Academic Counseling or refer to the policy regarding retaking a course.

View my unofficial transcript?

Sign into > Student Services > Student Records > Academic Transcript

View my grades?

Sign into > Student Services > Student Records > Final Grade

Change a grade?

Contact the instructor of the course.

Look up my GPA?

You can view your GPA in > Student Services > Student Records > Degree Evaluation

Request a St. Thomas transcript?

Request a transcript through > Student Services > Student Records > Request Printed/Official Transcript
Fill out a .

Submit transcripts from other institutions to St. Thomas for review?

You can send official transcripts electronically or physically to our office.

Remove a hold to release my transcript?

Review hold(s) on > Student Information > Registration > Registration Status.
Contact the appropriate office to discuss your hold(s).

Remove a grade of "I" or NR?

Contact the instructor of the course.

Find out what my St. Thomas ID or password is?

Contact the at (651) 962-6230

Update my address or telephone number on record with the university?

You can update this information using or through our office.

Restrict my address, email address or telephone number from release?

Submit a Student Order for Non-Disclosure of Directory Information to our office.

Change my name?

Submit the Name Change Request with the required legal documentation.

Verify my enrollment?

Depending on what information is needed, you can use the National Student Clearinghouse.
Submit an Enrollment Verification Form.

Withdraw as an Undergraduate Student?

Review the Undergraduate Withdrawal Policy
Initiate the withdrawal process with Academic Counseling

Withdraw as a Graduate Student?

Contact your Graduate School
Review the Graduate Withdrawal Policy

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