Grade Changes
Date Implemented: Nov. 21, 2002
Date Revised: Oct. 3, 2018
Grade changes must be submitted to the appropriate school or college by University of St. Thomas approved procedures:
- An instructor must use an approved grade change form in order for a grade change to be processed.
- The instructor must sign the form that is submitted with the grade change.
- Grade change forms must also be signed by the department chair and dean or dean's designee.
- An instructor may change a grade only if there has been an error in the computation, transcription, or reporting of the grade.
- After one year, grade changes are not allowed.
In an instance where a grade has not been assigned at the end of the term, a designation of Not Recorded (NR) will be assigned to the student’s academic record. The NR must be changed to a grade by May 1 for the fall semester or January term; by December 1 for the spring semester or summer session. These changes require the approval of the department chair and dean or dean's designee. In the absence of a final grade on or before the deadline, the mark of NR will be changed to a grade of F or R. This deadline may not be extended. The instructor may change a resulting F or R by means of the university grade change forms, policies and procedures listed above.
Important Note: In the absence of a more stringent policy at the school or college level the University Graduate Academic Policies apply. Should a graduate program not have a specific policy or should there be omissions or gaps in the policy for a specific graduate school program, the University Graduate Policy shall govern.
The Graduate Academic Policies are the responsibility of the Graduate Curriculum Committee Convener. For additions or revisions contact gradcurriculum@stthomas.edu.